Project phase, organisation size and specialisation

A friend shared this great analogy* for how teams work at different project phases.

Early phase: Golfing Buddies (2-3 players)

In the early phase of a project you and a partner or two (if you have any!) do all the work. You do a lot of your work together with quite a lot of crossover, share tools, might carry each other’s golf bags. There’s camaraderie, little need for planning or job descriptions, and most things you face can be worked out informally as you go. You need to do the work of compensating for your weaknesses yourself.

Intermediate (small) phase: Basketball team (5+ players)

There are more players and each has a position and you start to benefit from specialisation but you interact a lot and in many ways are still basically interchangeable. Plans and strategy matter, but tactics are king. You’re fast and responsive.

Intermediate (large) phase: Rugby team** (15+ players)

The team is getting bigger. Everyone still plays together but there is definite specialisation and team members stop being able to cover each other’s positions. Communication and chains of command become increasingly important and plans become harder to change. Danger of silos and factions.

Mature (large) phase: American Football Team (40+ players***)

There is very deep specialisation and there are clear teams-within-the-team – whole sets of players can play in the same game but never play together. Planned plays and frequent stops for communication are the norm. Management and support structure becomes increasingly important – and expensive. Danger of suffocating bureaucracy.

*Results from Google (like this post on LeadStrategic) suggests that this analogy comes from Larry Osborne‘s Sticky Teams – Osborne also has ‘Track Star’ as a category for solo performers.

**My addition.

***I’ve been a bit fast and loose with the numbers on teams: basketball and rugby teams will have substitutes that take the number of players higher, and American football teams only field 11 players at a time, but have separate offensive, defensive and special teams that all play during different phases of the game.

Seth Godin: freelancing and the hard work of being an entrepreneur

Freelancers get paid when they work. Using our own fingers, our own skills, we do the work. So when I’m making a podcast, it’s me. When I’m writing, it’s me. When I’m giving a speech, it’s me. We get paid when we work and that’s the only time we get paid.

Entrepreneurs, on the other hand, build something bigger than themselves, they build assets. If you’re an entrepreneur and you’re busy hiring the most easily available, best qualified and cheapest person to do every job… it means you’re hiring yourself. And if you’re hiring yourself to do all the jobs, there’s one job you’re not doing, and that’s the job of the CEO. Of the person who figures out how to build something bigger than yourself.

So the hard work of being an entrepreneur is hiring someone to do every single job that can be done by someone who’s not you. It’s a totally different way of being in the world.


Seth Godin – Akimbo: Math Class is Hard

See also: The Akimbo Workshops: Freelancer or Entrepreneur?
The Freelancer’s Workshop
The Bootstrapper’s Workshop

Toolkit (v0.1)

My last post got me thinking again about the toolkit for making change and building a good future. What follows started out as the tail of that post but grew too long, so I’ve cut it off and put it here as a springboard to bounce off (or a wave to ride) later.

So here are some tools…

There are a set of practices and principles – many of them falling under the umbrella of normal ‘management’ – that are well-established and effective for running organisations. You will need to tailor them to your context, but understanding and applying them will make an enormous difference to your ability to build and run a sustainable and effective organisation. Drucker and Tom Peters are great places to start for foundational principles. Books like Financial Intelligence and 4DX are great for specifics.

There’s an overlapping set from the world of small business, startups and bootstrapping that will help you build the thing from nothing in the first place, and make it sustainable. The E-myth (which I’ve just discovered is available for a great price on amazon) is great for establishing operations (and overlaps with the previous category), as is Steve Blank‘s Startup Owners Manual (amazon) in combination with Alex Osterwalder‘s Business Model Generation (amazon). I’ll make a post of videos and audio by these people and put a link to it here.

There are resources for thinking about marketing in the deep sense – making something that people want or need and sharing it with them in such a way that they see its value and talk about it to others – is another overlapping area. I’d start with Seth Godin – probably This is Marketing (amazon) or Purple Cow (amazon) – and throw in Bernadette Jiwa’s The Fortune Cookie Principle (amazon) as another good starting point.

And there’s a whole load of writing about personal growth and effectiveness that really helps you to get these things done…

And about writing and presenting and using information (particularly the web) well…

And about thinking about culture, economics, networks and the future

And I’ve clearly gone down a rabbit hole, so I’ll stop here.

Peter Drucker on management as a discipline

If you can’t replicate something because you don’t understand it, then it really hasn’t been invented; it’s only been done.

When I published The Practice of Management fifty years ago [in 1954], that book made it possible for people to learn how to manage, something that up until then only a few geniuses seemed to be able to do, and nobody could replicate it.

When I came into management, a lot of it had come out of the field of engineering. And a lot had come out of accounting. And some of it came out of psychology. And some more came out of labour relations. Each of those fields was considered separate, and each of them, by itself, was ineffectual.

You can’t do carpentry, you know, if you have only a saw, or only a hammer, or if you have never heard of a pair of pliers. It’s when you put all of those tools into one kit that you invent. That’s what I did in large part inThe Practice of Management – I made a discipline of it.

Peter Drucker – from Frontiers of Management in The Daily Drucker

Understand the tools (make them if you have to). Build a tool kit. Make it reproducible.

I have mixed feelings about this quote from Drucker. On the one hand, bringing together a set of reliable tools for making effective non-profits or social enterprises is exactly what I’m trying to do with DriverlessCroc. On the other, a lot of the things that make these organisations effective in their contexts are very hard to reproduce – often apparently serendipitous combinations of people and resources in the right times and places, with combinations of vision, skills and technology that aren’t reproducible because they haven’t happened before – and might not again.

The point, I think, is to learn which tools are out there and how to use them so that you can be more effective at the creative, unreproducible work that only you can do in your context. Use the tools to make a new tool for change: your organisation.

I’ve posted a few thoughts about what some of these are here – more to come soon.

As powerful as a smile

Real marketing is built into what you do and why you do it. It’s part of your story, something that you do organically when your business is aligned with your mission and values. Kept promises, free returns, obsession with the details, returned emails, clean tables, and attentive staff – all of this is your real marketing.

Real marketing creates a deeper impact, leaves a lasting impression, and is as powerful as a smile.

Bernadette Jiwa – The Fortune Cookie Principle

Why do people come to you for the thing you provide?
What do they get? Why do they want it? How does it make them feel?
What makes them come back?
Do they tell other people about you? What do they say?

What do your actions / words and tone of voice / website / way you dress / your office / commitment to doing things well say about who you are and what you’re doing? Do they say the same thing?
For a non-profit organisation, do you smile at your donors and your clients in the same way? (you should)
Are you an example of these things for your team? How do you articulate them to the team, to new members, to partners?

Scrapbook: Niall Ferguson on culture, text-for-profit, libraries, search and literacy

Niall Ferguson was speaking at the Long Now Foundation, responding to a question from Stewart Brand about how ads and the profit-motive influenced the nature of search and the internet echo-chamber.

Google and Facebook in particular are platforms driven by user-engagement and time-on-platform (the source of their ad revenue) and as a result tend to give us more of what we like or agree with already, filtering out sources that might challenge our views. 

If you look back on the way the printing press developed, there was a for profit wing that ultimately did finance itself by selling ads, and it evolved into newspapers and magazines.

But that was only a fraction of all the printed content that was out there. Most printed content was accessible free through things called libraries, and libraries were non profit.

Public libraries gradually began to spread in the protestant realms because remember, Protestantism insisted on literacy. A country like mine, Scotland, went from very low literacy to very high literacy because of the reformation. Schools had libraries. Books were regarded as a public good. And this meant that most printed content was not provided by profit making institutions. It was essentially free, and crucially, catalogued in increasingly effective and – I’ll call them objective – ways.

Anybody who’s spent time in one of the great libraries of the world, say the Cambridge University Library, knows that the books are sorted in such a way that you find the book that you’re after, and next to it are books on similar topics. This is an incredibly valuable thing if you’re doing serious research. 

Google is not like that. You may think that Google is like that, but you’re wrong, because that is not how search works…

Niall Ferguson – The Long Now Foundation – Networks and Power

In their hands

Make something people can use.

Put it in their hands.

See what happens.

If they’re eager to pay – attention, time, money – you’re onto something.

Watch them. Listen to them. Tweak it. Make more of it. See what they think.

If they tell their friends – and if their friends tell their friends – then you’ve got it.

What change do you seek in the world? Who are the people you seek to serve?

You’ve got it when they’ve got it.

You’ll know you’ve got it when you meet someone for the first time, and the thing you made is already in their hands.

The Big Push vs Regular Time

Two approaches to getting work done:

The Big Push

The Big Push works well for defined tasks with clear deadlines. Block out some time, gather what you need, and thrash. Get the job done.

It works especially for urgent tasks – a sales or funding proposal – and there are plenty of other tasks that it’s worth giving a Big Push just to get them done:

  • Creating a new service or resource
  • Filming a video
  • Launching a new website
  • Prepping a presentation or event
  • The Annual Report

Regular Time

There are other things, though, that are important (though probably not urgent) that benefit from regular attention. These are usually jobs that are open-ended by nature. You can’t finish them, but they’ll cause a crisis (or at least, damage your capacity) if you don’t identify them and set aside regular time to work on them:

  • Financial structures
  • Maintaining and improving policy documents
  • Investing time with your team for both management and team-building
  • Keeping a website up-to-date
  • Making contact with potential partners and seeking out opportunities to share about your work
  • Non-urgent supporter relations

Little and often.

Drip by drip.

A downhill slope (find others)

If you’re in a book group, social pressure is going to get you to read that book. The act of joining the book group is the hard part. Once you’re in the book group, the books are going to get read, because now you’re playing a game. It’s a game you’re enrolled in, it’s one you want to move forward.

The easiest way to start creating this game dynamic is to form a group. To find others, to find others and challenge those others to play the game with you. Because we all know that solitaire might be a little fun, but solitaire isn’t the kind of game we dream of when we dream of games.

We do better when we do it together.

Seth Godin – Akimbo – The Wedding Industrial Complex

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Make it happen. Find others. Say the words.

Team Performance (1)

I’ve just been listening to Richard Hackman on teams and team performance. His first lens for evaluating team performance is straight forward:

Delivering the goods

Did you get the job done? How well did you do it?

Who is the legitimate receiver, user, reviewer of this performance and what to they think of it? Did you serve the client first?

At a non-profit leader you might have several ‘customers’: the people you serve, donors, the team itself. If you can’t keep everyone happy, where do your priorities lie?

I listened to Andy Kaufman interviewing Richard Hackman on the People and Projects Podcast.